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U.S. Army Donations Program

Frequently Asked Questions

Ceremonial Rifles

      • 1. Title 10 United States Code §7683.
      • 2. Department of Defense 4160.21-M (August 1997): Defense Materiel Disposition Manual.
      • 3. Army Regulation 700-131: Loan, Lease and Donation of Army Materiel, Chapter Six.
      • 1. Veteran service organizations with a National Headquarters.
      • 2. Veteran service organizations without a National Headquarters with a 501C tax exemption status and who limit their membership to other than dishonorable discharged Veterans.
      • 3. Law enforcement agencies.
      • 4. Directors of National cemeteries.
    • The M-1 Garand rifle is the current type under the law. Bolt action rifles such as the KRAG, M1917, M1903, M1903A3 are authorized for use by organizations who qualified and who received the weapon under the Army Ceremonial Rifle Program in the past.

    • It depends. The M-1 Garand rifle is obsolete to support mission requirements of the Soldier. The rifle is no longer produced for Army use. As a result, there are a limited number of rifles available to conditionally issue to qualified organizations. Replacement is based on usage of the rifles along with the information provided in the inspection report, as requested by the Army Donations Program Office.

    • Both the M-14 and the M-16 rifle are classified as an automatic weapon. As a result, the Army does not provide the M-14 or the M-16 rifle to civilian organizations for use under the Army Ceremonial Rifle Program. Additionally, both types of weapons are still used under certain conditions by the military.

    • Fifteen (15) is the maximum number of rifles allowing under Title 10 United States Code §4683.

      • 1. Veteran service organizations are required to have their ranking officer sign and send a letter to their respective National Headquarters Office. The National Headquarters Office will validate your organization is in good standing and will send your letter of request and their letter of endorsement to the Army Donations Program Office for further processing.
      • 2. Veteran service organizations without a National Headquarters Office are required to have their ranking officer sign and send a letter of request to the Army Donations Program Office for further processing.
      • 3. Law enforcement agencies are required to have the Chief of Police, Sheriff, or Superintendent sign and send a letter of request to the Army Donations Program Office for further processing.
      • 4. The Director of a National Cemetery is required to sign and send a letter of request to the Army Donations Program Office for further processing.
    • The checklist and the forms are available on this website or through the Army Donations Program Office.

    • The ranking official of the organization is required to sign the forms. The Captain of the Honor Guard, a Patrol Officer, a regular member of an organization are not authorized to sign documents. Please note some of the documents require a notary public endorsement.

    • The Army Donations Program Office typically responds to new requests in approximately three (3) months. This timeframe is dependent upon the type of review required. For instance if your organization was conditionally issued an Army asset for static display purposes, the process typically takes additional time. The timeframe is also dependent on the volume of requests received in the Army Donations Program Office.

    • No. Weapons are only to be used by the issued organization's Honor Guard. They are not to be shared or loaned or utilized by anyone other than that organization's Honor Guard members. The Sons of the American Legion are authorized to use the ceremonial rifles as long as they meet specific conditions: Comply with local, state, federal law i.e. no felonies; Over 18 years of age; Must have weapon training. Sons are not authorized to have their own Honor Guard using US Army ceremonial rifles and at least one Veteran member of the Post is required to participate.

    • Storage is at the discretion of the organization who must meet local, state, and federal guidelines/rules/laws.

    • Each organization is required to properly clean, maintain, and repair the rifle. The cost to box and pack a rifle for return is at the organization’s expense. The Army does not reimburse costs for required repairs or returns.

    • No. Rifles are shipped to the organization. If your organization does not have a building, rifles are shipped to a business.

    • Currently, rifles are shipped via Federal Express during normal business hours, which is from 9:00 am to 5:00 pm on Monday through Friday. Customers are NOT given advance notice concerning the shipment of the rifles.

    • No. There are no provisions under the Army Ceremonial Rifle Program, which allow an individual to pick up or to return weapons in person.

    • The organization is responsible to properly maintain the rifles. If repairs are required, it is at the organization’s expense.

    • The Army does not supply parts. Your organization is required to obtain parts through commercial sources.

    • No; rifles remain the property of the US Government. The organization is the custodian of the weapons conditionally issued for ceremonial purposes.

    • Your organization is required to provide sales records of purchase, otherwise rifle is US Government property. The Army Donations Program Office maintains records for weapons sold to civilians.

    • No. The weapons are US Government property.

    • Contact the Army Donations Program Office for disposition (return) instructions.

    • No; contact the Army Donations Program Office for disposition (return) instructions.

    • Contact the Army Donations Program Office for direction. Typically if an organization closes, rifles are returned. If an organization merges with another post, you may have the opportunity to retain rifles.

    • The Army does NOT sell rifles. However, you may request to purchase a single- bolt action rifle getting returned to the Civilian Marksmanship Program. Place a note in the box, along with your contact information. Someone from the Civilian Marksmanship Program will contact you concerning the potential sale.

    • As a general rule, the organization is accountable and not a specific individual.

    • Yes; an inventory is due at the time of issue (within 30 days of receipt) and every three years from the issue date.

    • The Ceremonial Rifle Inventory Form is on this website.

    • You are required to report by model, manufacturer, and serial numbers all types of rifles.

    • Report immediately to the Army Donations Program Office and to your local law enforcement agency within 24 hours of discovery.

    • It is indefinite as long as compliance of the Conditional Deed of Gift is met.

    • No, rifles are operational weapons. Organizations are required to use blank ammunition only obtained through the Joint Munitions Command located in Rock Island, Illinois.

    • Yes, the American Legion, Veterans of Foreign Wars and American Veterans include information either on-line and/or in a print version.

Static Display

      • 1. Title 10 United States Code §2572.
      • 2. Department of Defense 4160.21-M (August 1997): Defense Materiel Disposition Manual
      • 3. Army Regulation 700-131: Loan, Lease and Donation of Army Materiel, Chapter Six
      • 1. A municipal corporation, county
      • 2. A servicemen’s monument association
      • 3. A museum, historical society, or historical institution of a State or a foreign nation or a nonprofit military aviation heritage foundation or association incorporated in a State
      • 4. An incorporated museum or memorial that is operated and maintained for educational purposes only and the charter of which denies it the right to operate for profit
      • 5. A post of the Veterans of Foreign Wars of the United States or of the American Legion or a unit of any other recognized war veterans’ association
      • 6. A local or national unit of any war veterans’ association of a foreign nation which is recognized by the national government of that nation (or by the government of one of the principal political subdivisions of that nation)
      • 7. A post of the Sons of Veterans Reserve.
    • Obsolete, condemned Army combat equipment. Examples include: tanks, howitzers, mortars, helicopters.

    • No. A list is not available. Customers select the type of equipment by category on the qualification checklist.

    • Trucks, Jeeps, HMMWVS, MRAPS, Missiles, Machine Guns.

    • Army assets are conditionally issued for static display only. Organizations are not authorized to use the Army equipment for parade purposes or to drive around.

    • The availability of equipment to support the Army Static Display Program is limited. Department of Defense assets are distributed or disposed of under the guidelines of the Defense Materiel Disposition Manual when no longer required to support military missions. Army assets are in place to support Soldiers. Once the Army no longer needs a piece of equipment, the Marines, Air Force, Navy, or Coast Guard may need the equipment. Equipment is also used to support training missions, friendly foreign nations, and State requirements such as fire fighting.

      The Army Static Display Office receives equipment for inclusion in the Army Static Display Program when there no other mission uses. This is because the completion of limited demilitarization (renders an asset as inoperable and removes the ability to perform intended function) is required.

      Currently, the most probable possibility for the Army Donations Program Office to receive a piece of equipment for redistribution within the Army Static Display Program is if another organization returns an asset.

    • No, they have not been offered or accepted as obsolete, condemned combat equipment for use in the Army Static Display Program. The military organization may contact the Army Donations Program Office about using the asset(s) in the program if the equipment is not designated for other use.

    • If the National Guard has equipment for potential inclusion in the Army Static Display Program, they are required to contact the Army Donations Program Office. The National Guard is not authorized to directly provide combat assets to a civilian organization. Your organization may not meet the eligibility requirements to have an Army asset for static display.

      • 1. The ranking official (Mayor, County Commissioner, Town Manager) for the municipality is required to sign and send a letter of request to the Army Donations Program Office for further processing.
      • 2. The Director for a museum is required to sign and send a letter of request to the Army Donations Program Office for further processing.
      • 3. Veteran service organizations are required to have their ranking officer sign and send a letter to their respective National Headquarters Office. The National Headquarters Office will validate your organization is in good standing and will send your letter of request and their letter of endorsement to the Army Donations Program Office for further processing.
    • No, an organization must meet qualifications under Title 10 USC §2572.

    • The checklist and the forms are available on this website or through the Army Donations Program Office.

    • The ranking official of the organization is required to sign the forms. Please note some of the documents require a notary public endorsement.

    • The Army Donations Program Office typically responds to new requests in approximately three (3) months. This timeframe is dependent upon the type of review required. For instance if your organization was conditionally issued Army rifles for ceremonial purposes, the process typically takes additional time. The timeframe is also dependent on the volume of requests received in the Army Donations Program Office.

      Static display requests are held open for three years. If an Army asset is not available to support your request, the order is cancelled, but your organization has the option to re-apply. The Army Donations Program Office will maintain your original eligibility date.

    • The cost varies. Once equipment is located and offered to an organization, the customer is required to construct a pad to place the item upon or they may obtain a pedestal for a helicopter display. The organization is also responsible to pay transportation costs. Typically, the requesting organization arranges for a commercial transportation company to assist with picking up the equipment. Specification information (dimensions, weight) relative to the type of equipment is sent to the customer at the time of offer. Any limited demilitarization costs (renders the asset as inoperable and removes the ability to perform intended function) and/or costs to remove radiological material is also at the requester's expense. Sometimes a customer is required to pay depot release costs.

    • No; refer to your Conditional Deed of Gift. It is a requirement to have limited demilitarization completed on each asset, which includes the welding of all doors and hatches.

    • No. The Army Donations Program Office will provide the required dimensions and specifications for the pad at the time a piece of equipment is offered. Completing a pad without instruction from the Army Donations Program Office will not increase your chance to receive an Army asset. You may have to redo the established pad.

    • Currently, organizations are required to place the Army asset on a pad (or a pedestal for a helicopter). For organizations who were issued an Army asset in the past that is not currently on a pad, contact the Army Donations Program Office. You may receive permission to fence, rope off, or mark out the area surrounding the asset so the display site is distinctive.

    • Parts are not available through the Army Static Display Program. The organization is responsible for maintenance expenses.

    • Customers select the amount of money they are willing to spend to obtain an Army piece of equipment for static display. Cost is one of the factors the Army Donations Program Office considers when matching a customer to an available asset.

    • Due to the limited availability of equipment, it is the current policy of the Army Donations Program Office to conditional issue one piece of Army equipment to a qualified organization.

    • The Army Donations Program Office matches an available asset to a customer based upon the choices selected on the eligibility checklist. Other factors are also considered with an emphasis on first in, first out.

    • No; the organization is the custodian of US Government property that is conditionally issued.

    • Contact the Army Donations Program Office for assistance. If the piece of equipment is conditionally issued to another customer, the new recipient is required to cover costs. If the asset requires disposal, your organization is responsible for the costs.

    • No, the new owner does not take possession. Contact the Army Donations Program Office for assistance as soon as you know the organization is moving to another site or facility, or if the organization is closing or disbanding. It is recommended a clause is included in the sale of the land and/or building stating the equipment is US Government property and which grants access to the land in order to have the asset moved.

    • Report immediately to the Army Donations Program Office and to your local law Enforcement agency within 24 hours of discovery.

    • Yes, within 30 days of receipt and every year from the issue date. You are also required to send in a current photograph of the asset on display.

    • The annual certification form is on this website.

    • Serial numbers are located in various sections of an Army asset. Contact the Army Donations Program Office for assistance.

    • As a general rule, the organization is accountable and not a specific individual.

    • The organization is responsible for maintenance expenses.

    • Paint instructions/specifications are available on this website. The Army does not provide paint.

    • It is indefinite as long as compliance of the Conditional Deed of Gift is met.

    • Yes, the American Legion, Veterans of Foreign Wars and American Veterans include information either on-line and/or in a print version.

Blank Ammunition & Clips

    • Contact Ms. Dawn Folland at the US Army Joint Munitions Command in Rock Island, Illinois. The toll-free telephone number is 877-233-2515.

    • Clips are required for use in the M-1 Garand ceremonial rifles. Contact the Joint Munitions Command to order.

    • No. Blank ammunition is shipped to organizations who received rifles through the Army Ceremonial Rifle Program.

    • No. Organizations are required to use blank ammunition only obtained through the Joint Missions Command.

Military Requests

      • 1. Title 10 United States Code 2572.
      • 2. Department of Defense 4160.21-M (August 1997): Defense Materiel Disposition Manual
      • 3. Army Regulation 700-131: Loan, Lease and Donation of Army Materiel, Chapter Two
      • 4. Army Regulation 870-20: Army Museums, Historical Artifacts, and Art
    • No. All requests for equipment must go through the Center of Military History.

    • Contact the Center of Military History who has this mission responsibility. Their transaction review board is required to determine whether the asset has historical value for inclusion in the Army historical collection.

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